Our Contact Details
- Company Name: Bilanci Limited
- Address: 85 Great Portland Street, First Floor, London W1W 7LT UK
- Phone Number: +44 (0) 7999 080 651
- Email: info@bilanci.co.uk
- ICO Registration Number: ZB355789
The Type of Personal Information We Collect
We currently collect and process the following information:
- Contact Details: Names, addresses, telephone numbers, and email addresses.
- Financial Information: National Insurance numbers, tax references, UTR numbers, bank details, and payroll data.
- Identity Data: Copies of passports or driving licenses for AML (Anti-Money Laundering) checks.
How We Get Personal Information and Why We Have It
Most information is provided directly by you to allow us to perform our services. We use this data to:
- Prepare tax returns and financial accounts.
- Provide payroll and VAT services.
- Comply with legal obligations (e.g., HMRC reporting and AML checks).
Lawful Bases for Processing
Under the UK GDPR, the lawful bases we rely on are:
- Contractual Obligation: We need your data to fulfil the terms of our engagement letter.
- Legal Obligation: We must process certain data to comply with UK law (e.g., tax laws).
- Legitimate Interests: To provide you with relevant updates or manage our business efficiently.
Data Sharing & Storage
We may share this information with:
- HMRC and Companies House as required by law.
- Third-party software providers (e.g., Xero, QuickBooks, Sage) used for your accounting.
- Regulatory bodies if required for audit purposes.
Data Retention
We retain personal data only for as long as necessary. In line with UK tax and regulatory requirements, we typically keep accounting records for 7 years after the end of the tax year they relate to.
Your Data Protection Rights
Under the Data Protection Act 2018, you have rights including:
- Access: You can ask for copies of your personal data (Subject Access Request).
- Rectification: You can ask us to correct inaccurate information.
- Erasure: You can ask us to delete your data in certain circumstances.
- Object/Restrict: You can object to or limit our processing of your data.
How to Complain
If you have concerns about our use of your data, contact us at info@bilanci.co.uk. You can also complain to the ICO, if you are unhappy with how we have used your data, at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website: https://ico.org.uk/concerns